Wedding Planner Vs Wedding Coordinator – what’s the actual difference? The terms of planner and coordinator are often used interchangeably, but in regards to what a couple should expect in terms of services, there is a very BIG difference.
Who Is A Wedding Planner and What Do They Do?
A wedding planner generally is the most involved professional you can hire to help you to plan your wedding.
Wedding planners are all about managing and executing all logistics. From vendor referrals, keeping track of your budget, developing timelines to contract negotiation and execution of your vision, a wedding planner ensures your planning process runs seamlessly from beginning to end.
Wedding planners are known for their incredible organisation and multi-tasking skills as well as their attention to detail. They’ll often have different packages available depending on your requirements, from full-service planning to partial planning or on-the-day coordination.
In addition to the duties listed, other roles of a wedding planner include:
- Helps you create and track your budget (including managing invoices and payments).
- Attends venue tours and menu tastings.
- Ensures that the theme and colour palette of the wedding is reflected throughout the celebration.
- They assist in all of the logistics of your day, such as working out the necessary hotel blocks, seating charts and floor plans.
- They may also build a wedding week and wedding day schedule, facilitate your rehearsal, and sometimes even stuff and send the invitations on your behalf.
Who Is A Wedding Coordinator And What Do They Do?
A wedding coordinator is an external contractor booked by you and your partner. They differ from a full-service wedding planner in that their sole responsibility is to manage and oversee the running of your wedding day itself. Unlike a wedding planner, they aren’t involved in any of the pre-wedding preparation like booking vendors or managing contracts. Instead, a wedding coordinator will step in around one month before the day and work with you in the final lead-up.
Duties of a wedding coordinator include:
- Creating your day-of timeline.
- Attends a site visit to visualize where you want everything to go, devise a layout, and identify potential problems.
- Completes a final walk-through of the ceremony and reception sites.
- Meets with you four to eight weeks before the wedding to get a handle on what you’ve planned thus far.
- Overseeing set-up and coordination of the day itself (including managing suppliers and guests, setting up furniture and decor, moving items between locations, and handling last minute emergencies).
It is advisable to employ the services of a Wedding Planner if possible, however, if that is not possible either due to afforability of simply because you want to self-plan, it is advisable to have an on-the-day Coordinator at the barest minimum to assist with ensuring the day runs smoothly and taking care of any last miniute emergencies.
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